Quotes
Compare what you expected to charge and what the job was designed to cost.
Estimated economics↗ JOB COSTING SOFTWAREKnow what every job
Know what every job
actually made.
Revenue is not profit. Galaxy Unit connects labor, materials, receipts, job-linked expenses and invoiced revenue to show the actual profit and margin on the same job.
✓Estimated vs. actual◫Labor + materials▦Receipts + expenses
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What is job costing software?
Job costing software tracks the revenue and direct costs of individual jobs so a service business can see actual profit and margin per job. In Galaxy Unit, job costing is connected to the same quotes, worker hours, materials, receipts, expenses and invoices used to run the work.
ACTUAL JOB PROFITBusy doesn't mean
Busy doesn't mean
profitable.
A $2,700 invoice tells you what the customer paid. It does not tell you what you kept. Job costing adds the direct cost of delivering the work.
The result helps you price better, spot expensive jobs and understand which work deserves more of your schedule.
Sea Ray 340 — Hull PolishCompleted job
Revenue$2,700.00
Labor cost− $620.00
Materials− $245.00
Other job expenses− $80.00
Actual profit$1,755.00
Actual margin65.0%
ONE JOB, CONNECTED INPUTSProfit is only useful when
Profit is only useful when
the costs are real.
Galaxy Unit uses the operating records already connected to the job instead of making you recreate job costs inside a second reporting tool.
Worker hours
Recorded hours and rates make labor cost part of the same job economics.
Labor costMaterials
Materials used for the job can flow into the cost of delivering the work.
Material costReceipts & expenses
Job-linked purchases and expenses contribute to the actual cost calculation.
Real expensesInvoices
Invoiced revenue gives the job a real revenue side instead of a guessed top line.
Actual revenueESTIMATE VS. ACTUALSee where the job
See where the job
changed.
A profitable estimate can still turn into a weak job. Compare the plan with the actual result to see whether labor, materials or other costs moved against you.
ESTIMATED
$1,836
68% expected margin
Revenue$2,700
Labor−$540
Materials−$244
Expected margin68%
ACTUAL
$1,755
65% actual margin
Revenue$2,700
Labor−$620
Materials−$245
Margin variance−3 pts
PROFIT BY JOBKnow which work
Know which work
deserves more of you.
Once every completed job has an actual margin, profitable patterns and weak jobs become visible instead of living in memory.
JobRevenueProfitMargin
Sea Ray 340Hull Polish$2,700$1,75565%
Princess 52Exterior Detail$6,240$3,99564%
Vista 328Interior + Exterior$1,950$74138%
77 Maple DriveRepair$1,440−$58−4%
WHY GALAXY CAN CALCULATE ITJob costing is part of the
Job costing is part of the
operating system.
The profit number comes from the same connected workflow used to sell, schedule, perform, expense and invoice the work.
QuoteExpected revenue and pricing.
JobThe record tying work together.
LaborWorker hours and rates.
MaterialsMaterials used on the job.
ExpensesReceipts and other costs.
InvoiceActual invoiced revenue.
ProfitActual profit and margin.
JOB COSTING QUESTIONSClear answers for
Clear answers for
service businesses.
Useful job costing should answer practical questions without another spreadsheet.
How do you calculate profit on a service job?
Start with revenue attributable to the job and subtract direct job costs such as labor, materials and job-linked expenses. The remainder is job profit. Dividing profit by revenue gives the job's profit margin.
What is estimated vs actual job profit?
Estimated profit uses the expected price and expected costs before the work is complete. Actual profit uses the revenue and costs recorded as the work is performed and invoiced.
Why connect receipts to a job?
Assigning the receipt to the job lets the purchase contribute to actual job cost instead of remaining a general expense with no relationship to profitability.
Can job costing improve pricing?
Yes. Actual outcomes from completed work show whether similar jobs produced the margin you expected, giving you better evidence for future pricing and labor assumptions.
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Stop guessing what you made. See the actual job.
Connect revenue, labor, materials and expenses inside the work itself.